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AptaBook

AptaBook - AI receptionist answering calls, chats, email and WhatsApp 24/7 for small businesses

$49.00 Special Offer

15-day free trial, no card required.

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AptaBook answers calls and website chats around the clock in 20+ languages, books appointments into Google Calendar or Outlook, and works with HubSpot, Zoho, Jobber, Mindbody and Zapier. Setup takes under 10 minutes, businesses keep their number via call forwarding, and it is HIPAA compliant.
Compatibility

AptaBook is compatible with the following platforms and devices:

  • Web-Based
Integrations

AptaBook can be integrated with the following third-party platforms and tools:

  • Zapier
  • WhatsApp
  • Gmail
  • Outlook
  • HubSpot
  • Zoho CRM

* For the complete list of available integrations visit AptaBook website.
Subscription Types

AptaBook offers the following subscription types:

  • Paid

Billing options include the following:

  • Monthly

Membership packages:

There are 3 membership packages at AptaBook.
  • API is Not Available.
  • Community Hub is Not Available.

AptaBook Review: An In-Depth Overview

ai calls ai support ai support agent auto reply whatsapp WhatsApp automation

What is it?

AptaBook is an AI receptionist that helps businesses answer customer questions and book appointments without having someone available all the time. It can handle calls, respond to messages, and help customers find a suitable time for an appointment, even when the business is closed.

The tool is mainly aimed at businesses that deal with regular bookings and customer inquiries, such as clinics, beauty salons, real estate agencies, and other service providers. It can be useful for small businesses that don't have a dedicated receptionist or larger companies that receive many calls every day.

How it works?

Getting started with AptaBook is fairly simple. A business provides information about its services, opening hours, and common customer questions. It can also connect its calendar so the system knows when appointments are available.

Once everything is set up, the AI receptionist can start handling customer inquiries. For example, someone calling a dental clinic can ask about its services, check available appointment times, and make a booking without speaking to a staff member.

The system can also send reminders and follow-up messages. If a customer needs help with something the AI cannot handle, the conversation can be passed to a real person.

Case Studies

AptaBook can be used in different ways depending on the type of business. Although detailed customer case studies are limited, there are several practical examples of where it could be helpful.

A dental clinic, for example, could use it to answer calls when the receptionist is busy or the clinic is closed. Instead of leaving a message, patients could book their next appointment right away.

For a real estate agency, the tool could answer questions from potential buyers and arrange property viewings. This would save agents from having to deal with every initial inquiry themselves.

A beauty salon could also use AptaBook to manage bookings, remind customers about upcoming appointments, and handle common questions about prices and services.

In all these situations, the main benefit is quite simple: fewer missed calls, less time spent on routine tasks, and an easier way for customers to get in touch.

Noteworthy

Features & Highlights

  • 24/7 AI receptionist answering calls, chats, email and WhatsApp in 20+ languages.
  • Books appointments into Google Calendar or Outlook automatically.
  • Integrates with HubSpot, Zoho, Jobber, Mindbody and Zapier.
  • Setup in under 10 minutes; keep your number via call forwarding.
  • HIPAA compliant. Plans from $49/month with a 15-day free trial, no card.
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